Catering is often overlooked when people think about access control, but it is one of the most important areas where efficiency and fairness can make or break crew morale. When you have hundreds or even thousands of staff, contractors, and volunteers on site, food distribution quickly becomes a logistical challenge.
Traditional methods like paper tickets, tally sheets, or manual counts are not just outdated — they are unreliable. Lost tickets lead to disputes, duplicate servings drain supplies, and lack of oversight creates confusion for both caterers and organisers.
Access93 solves these challenges by bringing the same scanning technology used at entry gates into the catering tent.
Simple Swipes
Instead of dealing with tickets or paperwork, staff and crew simply scan their event pass to collect a meal. It takes seconds, requires no training, and builds a digital record of distribution.
This process reduces queues, speeds up service, and ensures that meals go to the people who are meant to have them — no exceptions.
Fair Distribution
One of the biggest frustrations at events is when some crew double-dip and others miss out. With scanning in place, each credential is linked to one meal allocation.
This creates fairness across the board:
- Crew know they will not miss out
- Catering teams avoid disputes at service points
- Organisers protect budgets by eliminating unnecessary overages
The result is smoother service and a happier workforce.
Instant Counts
One of the most powerful advantages of scan-based catering is real-time visibility. Catering teams can see:
- How many meals have been served
- When peak collection times occur
- Who has collected and who has not
This information helps caterers plan staff breaks, restocks, and portioning with far more accuracy. Instead of guessing, they know exactly what is happening at any given moment.
Caterer Confidence
Budgets and invoices are often a sticking point at the end of an event. Without accurate numbers, caterers and organisers end up relying on estimates or rough logs. This can lead to disputes, delays, and overspending.
Access93 eliminates the uncertainty. Reporting provides clear, exportable data on exactly what was consumed, giving caterers confidence and providing organisers with the transparency needed to demonstrate value to clients and stakeholders.
Reducing Waste
There is also a sustainability benefit. When you know exactly how many meals are being collected, and at what times, you can reduce overproduction. Fewer wasted meals means lower costs and a lighter environmental footprint.
The Takeaway
Catering without chaos is not just about keeping queues short — it is about creating a system that is fair, efficient, and transparent from start to finish.
With Access93 scanning in place, you can:
✔ Eliminate disputes over meal allocation
✔ Track consumption in real time
✔ Give caterers and clients confidence through data
✔ Reduce waste and strengthen sustainability credentials
Access93 — Catering Without Chaos.
📩 Ready to streamline catering at your next event? Get in touch with us.