Enhancing site safety, compliance, and control during production phases
When it comes to festivals, stadium builds, or large-scale live events, much of the operational focus goes to show days – but the real work starts long before gates open. The build and break phases bring hundreds of contractors, production crew, suppliers, and temporary workers to site – often across multiple teams, companies, and working days.
Without structured access control, these phases can become a blind spot. Scanning build and break passes is one of the most effective ways to gain visibility, reduce risk, and meet your legal and operational obligations.
Do You Know Who’s On Site Today?
In the event of an emergency – fire, evacuation, accident – could you confidently say who’s on site, right now?
By scanning build and break passes using QR or RFID technology, event organisers can maintain a live log of who has entered the site, at what time, and for what reason. Every scan becomes a record, giving production teams and safety officers the ability to act on accurate information, not assumptions.
This is not just best practice – it’s fast becoming a compliance expectation under CDM (Construction Design and Management) regulations. On any construction site, you’d expect a sign-in process. Why should an event build be any different?
Control Access by Day, Company, or Role
With Access93 scanning systems, your build passes aren’t just stickers – they’re programmable, controllable credentials. You can:
- Restrict access by date – only valid on specific build or break days
- Assign passes to specific crews or companies – and revoke if necessary
- Enable fast revokes for lost passes or dismissed staff
- Limit zone access or schedule blackout periods on dark days
This gives site managers real control over who enters the site and when – reducing the risk of early access, unauthorised returns, or wandering crews with leftover wristbands.
Build Smart Muster Points for Emergencies
In the event of an evacuation, handheld scanners can be used to create digital muster points. Crew and contractors scan back in at rally points, creating a live headcount. This reduces guesswork and helps confirm everyone is accounted for – a vital capability when responding to incidents.
Digital attendance records can also be downloaded after the fact for insurance, incident reports, or internal reviews.
Wristbands Can Still Work – Just Smarter
Already issued paper or Tyvek wristbands? No problem. These can be upgraded with:
- Embedded RFID chips for tap-to-scan access
- Printed QR codes for secondary verification
Used together, this creates a multi-factor access control process – the wristband confirms the person is visually permitted, while the scan checks that the credential is still valid, linked, and within its time window.
This system prevents unauthorised returns, swapped bands, or guests slipping in using old passes.
Track Attendance, Time on Site & Support Timesheets
Every scan also serves as an attendance log. Whether you’re trying to verify how many shifts a contractor completed, track build timelines, or validate supplier invoices, scanned entry data can support:
- Contractor and supplier timekeeping
- Payroll reconciliation
- Production reporting
- Post-event analysis
And unlike paper sign-in sheets, this data is accurate, legible, and instantly exportable.
Bring Build & Break Into the Digital Age
Access control for build and break phases is no longer just about the wristband. It’s about knowing who is on site, when, and why – and having the tools to respond when things go wrong.
By scanning crew and contractor passes during build and break, you’re not only improving safety and compliance – you’re gaining control, insight, and peace of mind.
Need help setting up your build-phase scanning strategy?
Access93 provides handheld scanners, RFID/QR credential systems, and on-site support to ensure your production stays secure from day one.