Overview In the summer of 2024, Access93 delivered a cutting-edge access control and scanning system for a private client hosting a large-scale event. Spanning over five weeks, the system efficiently managed access for 30,000 event staff while ensuring a seamless, secure, and scalable solution tailored to the event’s unique requirements. The system was scoped and built within two months prior to the event, leveraging modern technologies hosted on AWS to ensure scalability and reliability.
Client Requirements The client required a comprehensive access control system to:
- Manage access for 30,000 event staff.
- Utilise handheld NFC scanners to grant or deny access.
- Allow accreditation staff to update access permissions in real time.
- Provide detailed reporting on scan events.
- Integrate with Eventree for accreditation data.
- Ensure zone-based access control and time-specific entry permissions.
Solution Provided Access93 designed and implemented a system comprising:
- Handheld NFC Scanners:
- 15 handheld scanners deployed across the event.
- Real-time validation of passes, enabling security personnel to confirm whether an individual was permitted to access specific zones.
- Easy-to-use interface for security teams, displaying access status instantly.
- Zone-Based Access Control:
- Configured permissions for specific zones to control movement across the site.
- Time-based access capabilities to ensure compliance with scheduled entry requirements.
- Dynamic Accreditation Management:
- A web-based administration interface for accreditation staff.
- Real-time updates to access permissions, enabling quick adjustments to roles or revocations of access if needed.
- The ability to reject or disable passes promptly.
- Integration with Eventree:
- A data ingestion system that ran on a timed action to extract data and integrate it into the scanning system.
- Seamless import of accreditation data from Eventree reports.
- Efficient processing of applications for 30,000 event staff.
- Mobile-Friendly Application:
- The system was mobile-friendly and branded to match the client’s specifications.
- NFC functionality was implemented via staff wristbands, while day staff passes were scannable using QR codes.
- Onsite Support:
- Access93 provided onsite staffing and accreditation support to assist the client throughout the event.
- Delivered comprehensive security briefings and training sessions for event staff to ensure smooth operation.
- Robust Reporting:
- Comprehensive logging of 150,000 scan events.
- Detailed analytics and reports provided to the client post-event, offering insights into access trends and system utilization.
Results The Access93 system delivered:
- Efficient Access Management: Streamlined access control for a high-volume event staff workforce.
- Enhanced Security: Real-time access validation and dynamic adjustments ensured the highest level of security.
- Scalability: Successfully handled 150,000 scan events over five weeks.
- User-Friendly Administration: A team of six accreditation staff managed the entire system with ease.
- Client Satisfaction: The client praised the system’s reliability, real-time capabilities, and detailed reporting.
Key Features and Benefits
- Real-Time Access Updates: Immediate adjustments ensured seamless handling of changing requirements.
- Zone-Specific Permissions: Ensured staff only accessed areas pertinent to their roles.
- Comprehensive Data Logging: The system’s ability to generate detailed reports helped the client analyze operations and plan for future events.
- Scalable Design: Demonstrated the capacity to manage large-scale events and heavy scan traffic effortlessly.
Conclusion The Access93 system demonstrated its ability to meet the demands of a large-scale event, providing robust access control, dynamic accreditation management, and detailed analytics. The project highlights Access93’s expertise in delivering tailored solutions that ensure security, efficiency, and client satisfaction.